Free Zone Aruba Admission Procedure

1. First contact Free Zone Aruba (FZA)

We advise anyone interested in establishing a company in the Free Zone of Aruba to contact FZA first. This way we can help and guide you through the process, making it easy and straightforward to complete.
During the initial contact one of our account executives will make a preliminary assessment of the type of business activities that you are proposing, and how your needs for particular facilities (such as location, public utilities and operational support) can be met.

2. Sign a pre-admissions agreement

If you decide to go ahead with the admission procedure, a pre-admissions agreement is signed between your company and FZA. This document regulates the information flow necessary to complete the admissions procedure. You can download the Pre-admissions agreement from our forms page.

3. Submit business information and legal documents

The required company information (business information and legal documents) is needed to assess the legal establishment of a limited liability company and to obtain an overview of the proposed free zone operations. All submitted information will remain confidential.
The business information required includes:

  • A business plan. The business plan will help FZA gain an understanding of your proposed business activities in the Free Zone. It is important to assess whether we can meet the demands of your planned operations and whether the operations will benefit the development of the Free Zone. You can download information about the business plan from the forms page.
  • Information for background checks. Your company should submit personal information on all the managing directors, shareholders and those who will represent the free zone company. FZA will send this data to the official authorities, who will conduct a background check. You can download the form for background checks from the forms page.

In order to complete the admissions procedure as quickly as possible, we recommend that your company first submits the business plan and the relevant personal data to FZA as soon as possible after the pre-admissions agreement has been signed.
The following documents can be submitted later.

  • A source of funds declaration. This declaration states the source of the initial investment for the incorporation and startup of the free zone activities. You can download the source of funds declaration from the forms page.
  • A proof of income statement. The client is requested to send a proof of income statement from the bank or a certified public accountant, substantiating the capital that will used to start up the company.
  • A formal admissions request. In consultation with the account executive, you can submit a formal request for admission to the Free Zone to the managing director of FZA. By law, the decision to admit a company to the Free Zone will take place within three (3) months after receiving the formal request. However, because of our one-stop shop approach we have already obtained the necessary information and the procedure can be completed in a much shorter period of time.

As part of the admission procedure, your company should obtain and provide the following legal documents:

  • The articles of incorporation are drawn up by the notary in the Dutch language. By law, the articles of incorporation must comply with certain conditions, such as being a limited liability company that operates exclusively in the Free Zone. The local notaries are aware of these requirements and work closely with the account executives.
  • The certificate of no objection for founding a limited liability company. This declaration is issued by the Minister of Justice based on the drafted articles of incorporation. The notary will take care of this.
  • The shareholders’ register (notary). The shareholders’ register must contain the complete names and full addresses of individual shareholders. If a shareholder is a legal entity, further information must be supplied concerning the natural persons behind this entity.
  • The certificate of registration of Chamber of Commerce and Industry of Aruba. The client has to register the limited liability company at the Chamber of Commerce and at Industry of Aruba, where the certificate of registration can be obtained.

4. Formal admission

When all the necessary documents have been submitted, reviewed and approved the free zone company is formally admitted to the Free Zone by means of an admissions license and contract.
These documents define which activities may be performed and the subsequent operating requirements. The account executive can further elaborate on the operating and location requirements, depending on the proposed activities stated by the individual client.

Local representation
If the managing director is a non-resident, a local representative needs to be appointed.
Local representation can be done by any person legally residing on Aruba (and in the possession of a work permit, if applicable) or organization incorporated under Aruban law. In the case of an organization, no more than two persons may be appointed as local representative.
In the case your company would like to appoint a local representative, please contact an contact an account executive for more specific information.

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